U.S. Army Criminal Investigation Command (CIDC) has procured a document management and imaging system called CIDC EI-or Electronic Imaging-for the purpose of archival and retrieval of criminal records stored with the Crime Records Center (CRC). CIDC CRC has contracted with MILVETS through a FEDSIM vehicle to acquire the services of MILVETS for the document to image conversion services (DTIS) of CIDC Reports of Investigations (ROI). CIDC CRC also has a significant backlog of hardcopy criminal investigation files, totaling close to 12 million total pieces of paper. CIDC has awarded via FEDSIM a contract to MILVETS for the conversion of this paper. MILVETS maintains a state of the art conversion facility in Lanham, MD and performs all of the conversion work for this project at MILVETS site. Project requirements include a high level of color documents and complex indexing requirements. MILVETS is currently producing 300,000 images per month for CIDC.

Contract Work Summary: This project involves Information Technology Support as it involves conversion of existing paper document to electronic form, conversion of microfiche/film to electronic form, and most importantly, the seamless migration of electronic data to an old proprietary document management system. The project requires:

• DTIS on Reports of Investigation (ROI) files–approximately 10 million pages and photographs.

• ROI files are complete as files, but require sorting to assemble into the proper order.

• ROI components containing text must be scanned for character recognition (90% accuracy is the minimum error tolerance). Text components processing must result in a text file (*.TXT) and a Tagged Image File Format file (*.TIF).

• ROI image resolution bracket is minimum 100DPI to maximum 300DPI.

• ROI images must be integrated and fully operable with the CRC image software and database.

Scope Of Work: After careful review of the requirements and realizing no two imaging tasks are exactly the same MILVETS implemented our latest imaging process to best meet the needs of CIDCs requirements for DTIS. As such, MILVETS implemented two-part technological solution. The first part for our technological solution is to use our industry leading software suite PowerScan and StageWorks Industrial by Star Technologies. This software suite is comprised of scanning, imaging and text processing, and output modules providing a true multi-job conversion environment for high-volume document to image conversion requirements. Due to the unique requirements of the CIDC project, MILVETS was also forced to integrate other technologies such as Sequoia Data’s ScanFix to further clean all images. For seamless importation of our records to the proprietary legacy system, MILVETS implemented a complex series of scripts to output our data to the proprietary format and to populate over 100 proprietary tables of the old system. The second part of our technology solution is to use our award winning CGK ScanStar 5045C scanner, which can scan photographs and paper together in one pass at 50 pages per minute. The combination of these technologies and the imaging conversion experience of MILVETS significantly reduces errors in the scanning process and also reduce costs by eliminating a dedicated photo scanning process. The CIDC files contain approximately 15 to 25% color documents. These include photographs, color forms, and other color documents that might have been taken as evidence. It is important to note the even after these documents are converted to electronic format, CIDC will have these documents archived at Suitland, MD. This is because the legal requirements for evidence require that the original not be destroyed. The purpose of converting these documents is twofold: 1) CIDC needed the ability to have the documents available electronically for the purposes of ongoing criminal investigations, and 2) CIDC needed the ability to quickly respond to FOIA requests. CIDC chose to utilize color imaging for many of its documents because of the vast improvements to clarity of the image. They have utilized color not just for photographs, but any image that is too light to be ordinarily captured through black and white scanning. The old impediments to color imaging were the speed of the scanners and the inordinate cost of mass storage of the resulting images. These factors have been removed through improvements in technology.

Products Delivered: The products being delivered under this project include:

• First year production requirements are 900,000 images converted in three month period.